Article 4. Officers
Paragraph 1. Officers
An Administrator and an Assistant Administrator shall be officers of the Division. In keeping with the Association's bylaws, all officers must be voting members of the Association.

Paragraph 2a. Administrator
The Administrator shall perform the duties of the presiding officer of the Division. In addition, the Administrator shall keep all Division records and shall be responsible for financial matters. The Administrator shall submit an annual report and financial statement to Division members and to the Board of Directors of the Association. The Administrator shall be the principal representative of the Division in relations with other organizations and bodies, and shall serve as the communications link between the Division and the Association. These duties may be delegated by the Administrator to other members of the Division.

Paragraph 2b. Assistant Administrator
The Assistant Administrator shall assist the Administrator as required, and shall take an active interest in the activities of the Division. The Assistant Administrator shall replace the Administrator in his or her absence, or in the event that the Administrator is incapacitated, until elections can be held, as necessary.

Paragraph 3. Nominating Committee
The Administrator and/or the Assistant Administrator shall appoint a Nominating Committee no later than April 30 of any year in which elections for office are to be held. This Committee shall not include any current officer, nor any candidate for office. Members of the Nominating Committee shall be voting members of the Division. The Committee shall present the names of candidates to the Board of Directors of the Association no later than 8 weeks before the Annual Meeting of the Division. Additional candidates may add their names to the ballot by petition to the Board of Directors supported by the signatures of 5 members of the Division within 60 days of the publication of the list of candidates.

Paragraph 4. Elections
The Division officers shall be elected by a majority of voting members present at the Annual Meeting of the Division. Voting members unable to attend the Annual Meeting may send their written vote through another member, or directly to the election Inspector appointed for the purpose, or they may appoint a proxy. The Division officers shall be elected for a two-year period or until a successor is selected. Their term of office shall begin at the close of the Annual Meeting of the Division.

Paragraph 5. Limitation of Consecutive Terms
No member shall be eligible to serve as Administrator and/or Assistant Administrator for more than three consecutive terms.

Paragraph 6. Replacement of Vacated Positions
If the office of Administrator is vacated between elections, the Assistant Administrator will serve in his/her place. If both these offices are vacated between elections, the Board of Directors of the Association shall appoint an Administrator and an Assistant Administrator from among the eligible members of the Division to serve the remainder of the unexpired term.

Article 5. Meetings
Paragraph 1. Annual Meeting of the Division
The Division shall meet during the Annual Conference of the Association. This meeting shall be known as the Annual Meeting of the Division for the purpose of holding elections, hearing reports of the Administrator and Committees, if any, and discuss other business that may arise.

Paragraph 2. Quorum
Two percent or a minimum of ten members of the Division shall constitute a quorum. The Administrator shall vote only in a case of a tie, but shall be counted for the purpose of determining a quorum.

Paragraph 3. Special Meetings
The Administrator may call special meetings if the need arises, or if one is requested by petition of at least 15 members of the Division. Members shall be notified of the meeting and the agenda thereat at least ten days in advance. Those unable to attend shall have the right to vote by mail, or to appoint a proxy, on any business to be conducted at such a meeting. In the event that the Administrator is unable to attend the meeting, the Assistant Administrator shall act as Administrator with full powers. In the event that neither officer is able to attend the meeting, the Administrator may appoint a voting member of the Division to stand in his or her stead.

Paragraph 4. Notification in Advance and Open Meetings
Members shall be notified of all meetings including the Annual Meeting and the agenda thereof at least fourteen days in advance. Division meetings shall be open to members and non-members alike.

Article 6. Committees
The Committees, standing or special, shall be appointed by the Administrator. Committees may include, but shall not be limited to, a Newsletter Committee and a Membership/ Nominating Committee. The Chair of each Committee may recruit Committee members as needed. It shall be the responsibility of the Committee Chair to notify the Administrator and the membership of the Division of such appointment.

Article 7. Parliamentary Authority
The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Division in all cases to which they are applicable, and in which they are not inconsistent with these bylaws or those of the Association and any special rules of order the Association or the Division may adopt.

Article 8. Amendment of Bylaws
These bylaws may be amended by a majority vote cast by members of the Division voting by ballot at the Annual Conference, or at a regular meeting of the Division held at a designated location notified to all members, or at the Administrator's address, provided that the complete text of the proposed change(s) is submitted to each member in writing in advance of the vote, that each voting member has the opportunity to vote either in person, by mail, or by proxy, and that the revision is approved by the Board of Directors of the Association.