Almost show time!

Can you believe the Annual Conference is less than 24 hours away? We can’t wait to see you tomorrow at 4:45 in the IBR West Room at the Washington Hilton. But before taking off to D.C., we thought we’d touch base one last time.

In the last couple of days, we’ve received a few emails from people who are unable to make it to tomorrow’s opening session. Though we may not be able to pair you with a Newbie or Buddy at this point, we have a couple of suggestions:

  • For Saturday-only first-time attendees, we will have a table at the hotel’s continental breakfast marked “Newbies” and you’re more than welcome to join us there. Breakfast is from 7:30am to 8:15am at the International Terrace.
  • Our wrap-up session will be on Saturday at 12:30, at the IBR East. Even if you couldn’t make it to the opening session, our debriefing will be packed with useful information to help you process and organize all the information and contacts you’ve made in the last few days.

Also, please keep in mind we might not be able to answer questions via email. We will not be monitoring our email as often during the conference, but we’ll be sure to get back with you next week.

And finally, before closing your suitcase, don’t forget to include:

  • A tote bag or backpack to comfortably carry any handouts, brochures, pen, notepad, tablet or small laptop, and personal items during the conference. A water bottle and granola bar or similar snack would also be good additions to your bag. But above all: Be sure to travel light! Please remember conference tote bags have been retired.
  • Your business cards, and copies of your résumé or any other business material you’d like to distribute to your new contacts or to potential employers.
  • Comfortable shoes.
  • Loads of enthusiasm and a positive attitude!

This is our last post before the conference, but we’ll be back next week with some post-conference thoughts before this blog goes into hibernation until next year!

Over and out.

Frequently Asked Questions about Buddies Welcome Newbies

Conference questions

Q: Do all events take place at the Washington Hilton?

A: All official conference events do, but some divisions or organizations may hold special events outside the hotel. Some of these have an additional cost and others are by invitation only; check out your favorite division’s website or stop by exhibit hall booths to learn more.

Q: Do I need to register in advance for the Thursday through Saturday sessions?

A: Nope! Wednesday AST sessions require advance registration and an additional fee, but Thursday through Saturday sessions are ‘come one, come all.’

Buddies Welcome Newbies questions

Q: How did I get signed up to be a Buddy/Newbie, or how do I sign up if I haven’t already?

A: Buddy/Newbie signups appeared as a checkbox on the conference registration form this year; if you received an email and did not intend to sign up, you can disregard it or feel free to join us anyway. If you did not sign up but would like to participate, you can email us at and we will register you, or you can just show up at the Buddies Welcome Newbies session on Wednesday 10/25 at 4:45pm to meet a Buddy/Newbie. Registration is encouraged but not required.

Q: Do I need to be an expert to be a Buddy, or a newcomer to the profession to be a Newbie?

A: No, these designations just refer to your status at the conference — you may be relatively young but have attended more than one conference before and would make a great Buddy, or you may have 30 years of translation experience but have never attended an ATA conference, making you a Newbie.

Q: What if I got the Newbie email but I’m really a Buddy (or vice versa)?

A: No problem — just make sure that on Wednesday when you arrive at the session, you choose a red ribbon for Buddy or a green ribbon for Newbie.

Q: Can I pair up with a Buddy or Newbie I already know?

A: Sure! Just attend the session together so you can sit near each other.

Q: What if I cannot make it to the Wednesday Buddies Welcome Newbies session but will be arriving on Wednesday night or Thursday morning and still want to connect with a Buddy/Newbie?

A: Reach out to us before the conference starts at and we will try to pair you up with a Buddy/Newbie ahead of time who will also be arriving after the session.

Q: Can I attend the Buddies Welcome Newbies introduction session (Wednesday) if I am only registered for the conference for one day (Saturday)?

A: Unfortunately this event is only open to full conference attendees, but if you are only attending the conference Saturday we’d love to see you at the Buddies Welcome Newbies wrap-up/debrief at 12:30pm. Check your conference program for more details. We also invite you to meet our resident Buddy Extraordinaire, Helen Eby, who has graciously offered to adopt any Saturday Newbies who can join her at the continental breakfast on Saturday morning. We will reserve a table for any interested Newbies (and Buddies!).